Q

QuestionAmerican Society for Clinical Pathology

The file plan is a document that outlines how records are organized, stored, and accessed. It should be updated in response to changes in the records schedule or the organization's record-keeping needs.

Option A: Quarterly Updating the file plan every quarter might be too frequent unless the organization experiences rapid changes in its record-keeping needs. This option may lead to unnecessary work and potential confusion. Option B: Annually Updating the file plan annually can be a good practice if the organization's record-keeping needs remain relatively stable. This frequency ensures that the plan stays current while minimizing disruptions. Option C: When the records schedule changes This option emphasizes reacting to specific triggers rather than adhering to a fixed schedule. Updating the file plan when the records schedule changes is a logical response to external factors affecting record-keeping. Option D: B and C This option combines the previous two options and suggests updating the file plan both annually and when the records schedule changes. This approach ensures a regular review while also addressing external triggers.