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Accounting /DTS Travel Documents

DTS Travel Documents

Accounting14 CardsCreated 3 months ago

This deck covers key concepts and procedures related to DTS travel documents, including lodging, flights, rental cars, and expense management.

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Which commercial lodging type is located on or near U.S. installations, is operated by a commercial lodging company, and is corporately branded? DoD lodging, DoD Preferred commercial lodging, DoD Privatized lodging, Commercial Fire Safety Act compliant lodging

DoD Privatized lodging
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Key Terms

Term
Definition
Which commercial lodging type is located on or near U.S. installations, is operated by a commercial lodging company, and is corporately branded? DoD lodging, DoD Preferred commercial lodging, DoD Privatized lodging, Commercial Fire Safety Act compliant lodging
DoD Privatized lodging
Alicia did not select an available City Pair flight for her upcoming TDY. In addition to a written justification, what else will she need to provide on the Pre-Audit Trip screen? Other Authorization, Digital Signature, Advisory Notice, Reason Code
Reason Code
Selecting the Government Rate from a U.S. Government Rental Car Program vendor will result in a daily fee that provides you with unlimited mileage, liability coverage, and much more. What is the name of this fee? Commercial Automobile Rental Supplement, Travel Management Company Assistance Fee, Government Administrative Rate Supplement, Government Rental Vehicle Coverage Fee
Government Administrative Rate Supplement
Select the non-mileage expense that requires a receipt in accordance with the JTR and the DoD FMR.
"...Options" for Lodging Taxes (CONUS and Non-foreign)
You need to land in Los Angeles, CA, no later than 11:00AM to make sure you are on time for an afternoon meeting. Select the appropriate option to book the flight that will get you to Los Angeles, CA in time.
DCA 7:15 -> LAX 9:54 $173.10
You're on the Review Reservation Selections screen of your authorization when you realize that you selected the wrong rental car provider. Select the link that will enable you to cancel your existing rental car reservation.
"Cancel Rental Car"
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DTS Travel Documents
TermDefinition
Which commercial lodging type is located on or near U.S. installations, is operated by a commercial lodging company, and is corporately branded? DoD lodging, DoD Preferred commercial lodging, DoD Privatized lodging, Commercial Fire Safety Act compliant lodging
DoD Privatized lodging
Alicia did not select an available City Pair flight for her upcoming TDY. In addition to a written justification, what else will she need to provide on the Pre-Audit Trip screen? Other Authorization, Digital Signature, Advisory Notice, Reason Code
Reason Code
Selecting the Government Rate from a U.S. Government Rental Car Program vendor will result in a daily fee that provides you with unlimited mileage, liability coverage, and much more. What is the name of this fee? Commercial Automobile Rental Supplement, Travel Management Company Assistance Fee, Government Administrative Rate Supplement, Government Rental Vehicle Coverage Fee
Government Administrative Rate Supplement
Select the non-mileage expense that requires a receipt in accordance with the JTR and the DoD FMR.
"...Options" for Lodging Taxes (CONUS and Non-foreign)
You need to land in Los Angeles, CA, no later than 11:00AM to make sure you are on time for an afternoon meeting. Select the appropriate option to book the flight that will get you to Los Angeles, CA in time.
DCA 7:15 -> LAX 9:54 $173.10
You're on the Review Reservation Selections screen of your authorization when you realize that you selected the wrong rental car provider. Select the link that will enable you to cancel your existing rental car reservation.
"Cancel Rental Car"
You're building your itinerary for an upcoming TDY to Los Angeles, CA. Select the field that you'd use to enter Los Angeles, CA, as your TDY destination.
"City or Zip"
On your authorization, you estimated that you would take a taxi from the airport to get to your hotel. However, you ended up taking the hotel's courtesy shuttle instead. Select the appropriate option to start deleting that expense from your voucher.
"...Options"
You used your GTCC to pay for the baggage fees on your outbound flight. While you could add the baggage fee expense to your voucher manually, select the option that allows you to add it from a list of your GTCC transactions.
The "Add" button on the top right
You selected a rental car that was more expensive than the lowest-priced, compact-sized vehicle. Select where you would enter your Other Auths and Pre Audits justification for this reservation.
"Add Justification"
You used your GTCC to pay for your meals on a recent TDY. Update your Adjust disbursements so that an extra $35.56 of your reimbursement is split disbursed to the GTCC vendor. Adjust Disbursement, Additional Payment to GTCC, Save
Adjust Disbursement
You need to enter an estimate for the cost of a baggage fee for your outbound flight. You expect the cost to be $50.00 and you plan to charge the expense to your GTCC. In DTS, you can enter these items in any order. However, for this assessment, you must work from top to bottom, in order, or you will be marked incorrect. Add, Type to Filter, Other Expenses, Baggage-1st Checked Bag, Add
Add (final step after selecting Baggage-1st Checked Bag)
The Government paid for your lunch on 09/18. You need to annotate that meal on your voucher. "... Options" on 09/18/2018, Edit, Government Meals Provided at TDY Location, Lunch, Save Adjustments
Save Adjustments (final step after selecting Lunch)
You've already scanned and saved a copy of your airline receipt to your workstation. Now you need to attach it to your airfare reservation expense and provide it with a descriptive name. While you could drag and drop your airfare receipt into DTS, for this scenario attach it directly to the airfare. Browse, Select, Select Box of XYZ Travel, Next, Attach to Existing, Attach
Attach (final step)