Other Exams & Certifications /Federal Records Management Flashcards
Federal Records Management Flashcards
This deck covers key concepts and regulations related to Federal records management, including definitions, lifecycle stages, and legal requirements.
What is the definition of a Federal record? (44 USC 3301)
Any information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government
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Key Terms
Term
Definition
What is the definition of a Federal record? (44 USC 3301)
Any information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction o...
How often should the file plan be updated
B and C
What are the three stages of a records lifecycle?
Creation, Maintenance and Use, Disposition
What are some examples of permanent records?
Organizational Charts. Executive Level records. Directives.
What are some examples of temporary records
Time and attendance files, budget execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent early disposal until the litigation is resolved.
Suspends the disposition cycle of the record.
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| Term | Definition |
|---|---|
What is the definition of a Federal record? (44 USC 3301) | Any information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government |
How often should the file plan be updated | B and C |
What are the three stages of a records lifecycle? | Creation, Maintenance and Use, Disposition |
What are some examples of permanent records? | Organizational Charts. Executive Level records. Directives. |
What are some examples of temporary records | Time and attendance files, budget execution, general accounting, and employee travel documents. |
When a litigation hold is received, management ____________ in the hold notice to prevent early disposal until the litigation is resolved. | Suspends the disposition cycle of the record. |
Employees are required to contact their Records liaison ____________ weeks before departing DHS | 2 |
How are unscheduled records categorized? | Permanent. |
Which form is required to be completed by all employees prior to departing DHS? | Form 141-02, Certification of Departure Documentary Materials Request. |
Which Federal legislation supports the DHS records management mission? | Federal Records Act of 1950 |
If records are inadvertently destroyed, who should you contact immediately? | Records Officer. |
What is the maximum penalty for destroying Federal records without authorization? | Imprisonment for up to three years |
Personal records consist of the following | All |
What are some examples of non-records? | Vendor catalogs. Brochures. Reference copies |
What are the two types of disposition for Federal records? | Temporary and Permanent. |
Which stage of the records lifecycle describes when a record is initiated | Creation |
Which stage of the records lifecycle determines if the record is transferred to NARA or destroyed when no longer needed? | Disposition |
What resources are utilized when a litigation hold is lifted? | Agency Records Schedule. General Records Schedule |