StudyXY
RegisterLog in
Accounting /US Army Records Management Training

US Army Records Management Training

Accounting20 CardsCreated 3 months ago

This deck covers key concepts and guidelines from the US Army's Records Management Training Course, including types of records, responsibilities, and procedures.

PrintEmbedImportReport

What are the types of essential records? a. Emergency operating records, legal and financial rights records b. DA PAMS, copies of old presentations c. Shopping receipts, tax forms, cabinet inventories d. Notebooks, calendars, invites

Emergency operating records, legal and financial rights records
Tap or swipe ↕ to flip
Swipe ←→Navigate
SSpeak
FFocus
1/20

Key Terms

Term
Definition
What are the types of essential records? a. Emergency operating records, legal and financial rights records b. DA PAMS, copies of old presentations c. Shopping receipts, tax forms, cabinet inventories d. Notebooks, calendars, invites
Emergency operating records, legal and financial rights records
Records are considered lost when the following conditions are true? Check all that apply. a. The record is considered to have been an official agency records (either temporary or permanent) b. The record is either removed without authorization, destroyed/deleted, altered, damaged or defaced either inadvertently, accidentally or intentionally c. The record is not recoverable and cannot be recreated/reconstructed using any reasonable means.
All
Program managers of systems and system owners are responsible for ensuring that all records, within their systems throughout the Army, are managed by an approved records schedule. a. True b. False
True
What is the lifecycle of a record? a. Creation/receipt, maintenance and use, disposition b. Creation/operation, share and copy, shred and scan c. Receipt, scan, share d. None of the above
Creation/receipt, maintenance and use, disposition
The Army does not produce permanent records. a. True b. False
False
A records freeze includes which of the following? Check all that apply. a. Ongoing litigation b. Records schedule updates c. Investigations and audits d. System updates and upgrades
All
Log in to view all terms

Related Flashcard Decks

Accounting

USMLE - Musculoskeletal and Connective Tissue Part 1

The Unhappy Triad is a common knee injury in contact sports, typically caused by a lateral force to a planted leg. It involves tears of the ACL, MCL, and meniscus (classically medial, though lateral is more often injured). Treatment often includes surgical ACL reconstruction.

100 cards
View Deck
Accounting

NASM: Chapter 21 - The Optimum Performance Training (OPT) Model Part 2

This flashcard set explains program design as a structured plan to achieve fitness goals and introduces acute variables—key components that define how exercises are performed. It includes specific acute variables for muscular endurance/stabilization and outlines all types of acute variables used in resistance training.

58 cards
View Deck
Accounting

Cognitive Neuroscience Chapter 2: Methods Part 1

This flashcard deck covers key concepts from Chapter 2 of Cognitive Neuroscience, focusing on methods used in research, including stimulus onset asynchrony, the Stroop effect, multitasking, and various recording and stimulation techniques.

14 cards
View Deck
Accounting

Positive Psychology: WJEC: CONTEMP DEBATE: Raines research on criminals

Neuroscience offers a scientific, objective way to study human behaviour by examining brain activity. Techniques like fMRI and PET scans allow researchers to explore areas such as decision-making, consumer preferences (neuromarketing), and differences in brain function, such as those found in criminals in Raine et al.'s 1997 study.

10 cards
View Deck
Accounting

CPLEE The Ethics Code: Ethical Standard 6 - Record Keeping and Fees

This deck covers key ethical standards related to record keeping and fees as outlined in the CPLEE Ethics Code. It includes questions and answers on maintaining records, confidentiality, billing practices, and professional conduct.

8 cards
View Deck
Accounting

CPLEE CA Laws on Psychotherapist Sexual Exploitation

This deck covers the California laws guiding clinical practice concerning psychotherapist sexual exploitation, including legal obligations, penalties, and procedures.

11 cards
View Deck

Study Tips

  • Press F to enter focus mode for distraction-free studying
  • Review cards regularly to improve retention
  • Try to recall the answer before flipping the card
  • Share this deck with friends to study together
US Army Records Management Training
TermDefinition
What are the types of essential records? a. Emergency operating records, legal and financial rights records b. DA PAMS, copies of old presentations c. Shopping receipts, tax forms, cabinet inventories d. Notebooks, calendars, invites
Emergency operating records, legal and financial rights records
Records are considered lost when the following conditions are true? Check all that apply. a. The record is considered to have been an official agency records (either temporary or permanent) b. The record is either removed without authorization, destroyed/deleted, altered, damaged or defaced either inadvertently, accidentally or intentionally c. The record is not recoverable and cannot be recreated/reconstructed using any reasonable means.
All
Program managers of systems and system owners are responsible for ensuring that all records, within their systems throughout the Army, are managed by an approved records schedule. a. True b. False
True
What is the lifecycle of a record? a. Creation/receipt, maintenance and use, disposition b. Creation/operation, share and copy, shred and scan c. Receipt, scan, share d. None of the above
Creation/receipt, maintenance and use, disposition
The Army does not produce permanent records. a. True b. False
False
A records freeze includes which of the following? Check all that apply. a. Ongoing litigation b. Records schedule updates c. Investigations and audits d. System updates and upgrades
All
How am I notified of a records freeze or if a freeze has been lifted? a. Phone call b. Notification from Army Records Management Directorate c. Your command d. Via email
Notification from Army Records Management Directorate
Non-records must be identified and filed separately from records and personal papers. a. True b. False
True
How many years of possible imprisonment can you receive for deliberately destroying federal records? a. 3 years b. 10 years c. 25 years d. None
3 years
Which Army policy governs the Army records Management Program? a. AR 25-55 b. DODI 5015.2 c. AR 25-400-2 d. None of the above
AR 25-400-2
Which of the following describes the definition of a record? a. Chats, text messages, emails, and voicemails b. Briefing slides and presentations c. Policy papers d. Correspondence (such as memorandums) e. All of the Above
All of the above
There are consequences for removing or accidentally removing records. a. True b. False
True
Transition plans are required for systems being subsumed or decommissioned. a. True b. False
True
Personal papers include: a. Family and personal correspondence b. Personal volunteer and community service information c. Diaries, notes, and personal calendars that are not prepared, received, or used in the process of transacting agency business d. All of the Above
All of the above
Who is responsible for records management? a. Civilian employees b. Military personnel c. Contractors d. Everyone
Everyone
Emails sent or received using a personal or non-official account must be copied and forwarded to your official Army email within how many days? a. 10 days b. 20 days c. 5 days d. 22 days
20 days
The Army's file plan is better known as: a. Office Records List (ORL) b. Marketing lists c. Office Inventory d. None of the above
Office Records List (ORL)
Permanent records can be destroyed. a. True b. False
False
Which of the following is considered a federal document? a. Briefings b. Draft documents c. Medical appointments d. Copies of novels
Briefings
Army is required to submit a formal loss report through Records Management Directorate to ___? a. DoD b. NARA c. OSD d. HQDA
NARA